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  • Jenny Bater-Sinclair - Company Director

Todoist Review | How Todoist has helped our business

Updated: Mar 14

Here's my review of Todoist, the task management app. Todoist has 100% transformed the way I work here for the better! Bottom line; Todoist offers an easy to use, customisable to-do-list type app that works seamlessly across devices. It enables users to focus on the most important tasks without feeling overwhelmed. It's perfect for my business, as a company we have hundreds of members to look after and multiple projects on the go at any one time, and Todoist helps us manage it all.

Todoist Review
Todoist ambassador badge

As a Todoist ambassador, I'm excited to share with you how I use Todoist, and my review on it's features. Who knows, it might inspire another individual or business to reap it's benefits as I have!

Why is Todoist good?

  • Easy to navigate

  • Quick add option

  • Integrations available

  • Organise projects with ease

  • Free version available

  • Works across platforms

  • Chrome extension available

  • iPhone Widget available

  • Multiple view options

  • Additional, customisable features (with premium)

What are the disadvantages of using Todoist?

  • None as far as I'm concerned!

Note: This post may contain affiliate links. That means we may receive a small commission at no additional cost to you if you purchase through one of the links. Thank you for your support.

What is Todoist used for?

Todoist is for task management and tracking productivity for individuals and businesses, or both, like me! For those of you who've never seen inside Todoist, here's a snapshot of how my Todoist dashboard looks. You can see each of the main categories our business and my personal tasks fall under, known as 'projects'. I can then 'filter' down into cross-project categories, see each days 'tasks' clearly laid out and colour coded by time/priority order, plus each task shows what project it belongs to. Take a look...

Example of todoist dashboard

What is better than Todoist?

Running two limited companies requires careful use of my time. Previous to using Todoist I had tried other tools including Microsoft OneNote to manage tasks. OneNote has some great features however I never felt that I was on top of juggling projects and campaigns. I was using it more like a notepad of things I shouldn't forget to do, but with no scheduled date to be completed by, I‘d always find myself a little lost as to where I was in any given project. Producing shows quite the juggling!

I also used OneNote as a place to take notes at meetings or to brainstorm. I'm sure there are many helpful features to OneNote that I'm unaware of and need to learn, yet I was finding myself more and more out of control of the continued increase in tasks as our businesses continued to grow. I gave Trello a go, iPhone Reminders and even good old Excel, but nothing hit the spot for our needs... Enter Todoist.

How much does Todoist cost? Is Todoist app free?

Todoist logo

Good news, there's a completely free version! You can have up to 5 projects on the go and even connect 5 people on projects, get reminders and set up prioritised or reoccurring tasks with the free Todoist version. However we use the Premium (Pro) version (from £3 per month), and I 100% recommend this version for anyone who's serious about getting organised. Feel free to read my article on Todoist Free vs Premium (Pro) on my new personal blog for comparison.

Let's compare prices of popular To-Do apps*

Todoist FREE version or from £3 per month for premium (Pro)

Any Do FREE version or from £2.99 per month for premium

Evernote FREE version or from £4.99 per month for premium

TickTick FREE version or from £2.40 per month for premium

As you can see they are all around the same monthly cost for a premium version. In my personal opinion, Todoist Premium (Pro) is so worth the cost of less than 10p per day.

What's my favourite feature of Todoist?


Todoist labels

I use labels to 'tag' tasks across projects. For example: I have a label called 'WAITING' which I add to any tasks where I'm waiting for a response from someone. I then have a separate weekly reoccurring task to chase all tasks with the 'WAITING' label, which Todoist shows me as a list in priority order.

2021 update: Todoist announced they will be adding labels to the list of features available in their free plan, winning!

What is Todoist Premium (Pro)? Is going Premium (Pro) worth it?

There's a huge number of additional features on the Premium (Pro) version, for a full list select Pricing on Todoist's website. Of all the features included in the Premium (pro) version, there's 1 we wouldn't be half as organised without: